Data Protection Policy

General Regulations

The organizing committee of the Exceed/DIE Conference reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.

Personal Data

Your voluntarily transmitted personal details (through submission in the online forms) will be collected, saved and processed in accordance with the most recent legislation on data protection (DSGVO 2018).

A registration and/or abstract submission to the Exceed/DIE Conference is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (hotel, transport, etc.).


By registering to attend the Exceed/DIE Conference, you grant permission to the organizers to use photos/films taken from you by our official photographer onsite during the event for marketing purposes (event reporting and promotion of follow-up events) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time:

Links to other websites

Our website may contain links to other websites. The conference organizers are not responsible for the data you provide on other websites.

Information Obligation (Art 12-14 EU-DSGVO)

We would be pleased to provide you with the following information describing the type, purpose and scope of the processing of your personal data.

Conference organizers

The conference is being organized by the Exceed Centers (Excellence Center for Development Cooperation – Sustainable Water Management at Technische Universität Braunschweig, the Food Security Center – FSC at University of Hohenheim, International Center for Development and Decent Work – ICDD at University of Kassel, Center for Natural Resources and Development – CNRD at TH Köln and Center for International Health - CIHLMU at Ludwig-Maximilians-Universität München) and the German Development Institute / Deutsches Institut für Entwicklungspolitik (DIE).

Purposes of Processing

The date is used to process your registration, manage your flights and/or accommodation, organize meals, communicate with you about other special requirements, gain feedback, to provide you with an event report and to inform you of future conferences.

The types of information that we collect include names, email addresses, other contact details, profession, copies of Passport or ID, etc.

To optimize our web presence, we use cookies. These are small text files stored in your computer's main memory. These cookies are deleted after you close the browser. You can prevent storage of cookies by choosing a "disable cookies" option in your browser settings. But this can limit the functionality of our Internet offers as a result.

Third Party Data Recipients – Categories
Processing Purpose Data Categories Recipient Categories
Participant Management (Registration) Name
Contact data
Registration data
Travel data
Passport data
Conference organizers
Hotel Management Name
Contact data
Travel data
Passport data (if necessary)
Transport Management Name
Contact data
Travel data
Passport data
Travel agency
Marketing and Development Name
Contact data
Travel data
Statistical data
Sponsor: German Academic Exchange Service (DAAD)

The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.

Data Storage Period

Sensitive data (passport data), will be deleted with the end of the conference.

All other data are stored for 5 years, to meet the retention period according to the sponsoring agreement (DAAD Regulations) and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).