Data Protection Policy
The organizing committee of the Exceed/DIE Conference reserves the right to amend the existing data protection regulations in strict accordance with prevailing legal norms at any time.
Your voluntarily transmitted personal details (through submission in the online forms) will be collected, saved and processed in accordance with the most recent legislation on data protection (DSGVO 2018).
A registration and/or abstract submission to the Exceed/DIE Conference is not possible without collecting, saving and processing your personal data. This is solely for the purpose of organising and realising the event. Your data will only be passed on to third parties, who are directly involved in running the event and when the organisational process makes it necessary – in accordance with your bookings (hotel, transport, etc.).
By registering to attend the Exceed/DIE Conference, you grant permission to the organizers to use photos/films taken from you by our official photographer onsite during the event for marketing purposes (event reporting and promotion of follow-up events) for an indefinite period of time. If you do not want to have any photos/films taken of you published, you may contact us at any time: firstname.lastname@example.org
Links to other websites
Our website may contain links to other websites. The conference organizers are not responsible for the data you provide on other websites.
Information Obligation (Art 12-14 EU-DSGVO)
We would be pleased to provide you with the following information describing the type, purpose and scope of the processing of your personal data.
The conference is being organized by the Exceed Centers (Excellence Center for Development Cooperation – Sustainable Water Management at Technische Universität Braunschweig, the Food Security Center – FSC at University of Hohenheim, International Center for Development and Decent Work – ICDD at University of Kassel, Center for Natural Resources and Development – CNRD at TH Köln and Center for International Health - CIHLMU at Ludwig-Maximilians-Universität München) and the German Development Institute / Deutsches Institut für Entwicklungspolitik (DIE).
Purposes of Processing
The date is used to process your registration, manage your flights and/or accommodation, organize meals, communicate with you about other special requirements, gain feedback, to provide you with an event report and to inform you of future conferences.
The types of information that we collect include names, email addresses, other contact details, profession, copies of Passport or ID, etc.
Third Party Data Recipients – Categories
|Processing Purpose||Data Categories||Recipient Categories|
|Participant Management (Registration)||
Passport data (if necessary)
|Marketing and Development||
|Sponsor: German Academic Exchange Service (DAAD)|
The recipients only receive the data they require, not your full data record. Your data will only be forwarded when the organisational process makes it necessary – in accordance with your bookings – and when a legal basis exists.
Data Storage Period
Sensitive data (passport data), will be deleted with the end of the conference.
All other data are stored for 5 years, to meet the retention period according to the sponsoring agreement (DAAD Regulations) and to permit post-event support and service (i.e. belated participation confirmations and presentation certificates).